Vacancy Details

Ruby Violet - PA and Adminstrator

Job ref.: 0380
Job title: PA and Adminstrator
Employer: Ruby Violet
Job type: Permanent
Pay: 0.00 per hour
Date posted: 14/05/2019

PA & Administrator

Permanent, Full-time role

£11.50-£12.50 per hour

Job Summary

Ruby Violet Admin/Pa Job description

Role: PA/Admin

Reports to: Owner/Director

An ideal opportunity to work at the heart of our expanding business and eat delicious ice cream!

We are looking to fill the role of PA/Administrator and be part of our dynamic and innovative team. The role will be challenging and varied and requires the ability to focus and concentrate in the busy working environment. It is a full-time role and based next door to our Tufnell Park parlour and although it could be a Monday to Friday role, the flexibility to work weekends and some occasional evenings will be an asset.

Key Responsibilities -

. To take care of all office paperwork, prepare incoming & outcoming invoices, submit receipts to accountant all in a timely manner. Ensure all correct paperwork filled in for events and manage the diary.

. To have excellent communication skills and respond to all emails and telephone queries.

. To be computer literate, including use of Excel and Google Docs and possibly Photoshop.

. To manage all orders.

. Ensure all staff contracts and personal files are up to date.

. Enhance communication between departments and streamline interdepartmental procedure.

. Update & maintain accurate inventories at Tufnell Park and Kings Cross and the farm.

. To liaise closely with the Ruby Violet delivery driver to ensure that warehouse procedures are being followed, deliveries are undertaken efficiently and a seamless ordering process is maintained.

. To help out with events (working onsite and creating working documentation for necessary clients).

. Assist in compiling logistics for office and event deliveries, as well as ensuring that any problems encountered at the parlours are dealt with swiftly and efficiently.

. Managing customer orders, such as cakes, and passing on the details to the kitchen.

. Following up with customers after special cakes/bombe orders for feedback.

. Maintaining the general running of our Ruby Violet app.

. Develop and maintain HACCP in conjunction with our kitchen.

. Maintain and analyse all cost/stock of ingredient documents.

Candidates must have at least 1 years experience in administration.

Due to the challenge of working in a small business’s busy environment we are only going to be interviewing applicants with previous experience in this kind of role.

We are always on the lookout for people with flair and experience to join our team in the kitchen, the office and front of house, so if you think you may have what it takes please upload your CV.