Vacancy Details

Hopscotch - Admin and Finance Assistant

Job ref.: 0600
Job title: Admin and Finance Assistant
Employer: Hopscotch
Job type: Permanent
Pay: 22,377.00 per year
Date posted: 11/06/2020

Main Purpose of the Job

The Finance Assistant will provide generalist and administrative support to the Finance Manager. The Admin and Financial Assistant will responsible for day-to-day financial administration across the organisation. This will involve providing support with various tasks including preparation of payments and expenses.

Duties and Key Responsibilities

  • Provide day to day administrative and financial support to the Finance Manager, including maintaining and updating finance system and database.
  • Check and scrutinize invoices for accuracy.
  • Create, send, and follow up on invoices. 5. Matching webroster information to external purchase orders.
  • Working with the finance department to ensure information for Homecare invoices is accurate and input on a timely basis.
  • Dealing with Homecare purchase order and invoicing queries.
  • Assisting with Homecare credit control.
  • Liaising with London Borough of Camden and Homecare Manager on Homecare variation reports and resolving issues to satisfactory conclusion.
  • Attend finance department and organisation wide meetings.
  • Assist with financial reporting to managers and senior executives.
  • Work as part of a team and contribute to achieving organisation’s goals.
  • Liaise with all staff to ensure that all relevant information is collected accurately.
  • Provide support to the Finance Manager as and when required.
  • Keep up to date and accurate information on learners.
  • Maintain electronic and hard copy files.
  • Ensure that all the necessary information and data is included in the files.
  • Collate statistical information for reports.
  • Collating, coding and processing of invoices including raising purchase orders, filling payment request forms and entries to the accounting system.
  • Manage the petty cash including monthly reconciliation.
  • Responsible for the purchase and sales ledger posting in Sage50 system
  • Assist Finance Manager with cash book maintenance and bank reconciliations.
  • Assist with preparing payroll for the Homecare department and resolving payroll queries proactively in a timely manner. 

General Responsibilities

  • To participate in his/her own appraisal with their line manager.
  • To work with the line manager to review professional development and undertake training as agreed.
  • To contribute through Hopscotch team meetings, training and outreach/events to the development of Hopscotch services
  • Adhere to Hopscotch’s Equal Opportunities Policy, Health & Safety Policy and Confidentiality Policy at all times
  • Any others duties which are considered commensurate with the post.

Essential Skills You Should Have

  • Experience Experience of working in a highly pressurised and busy office environment.
  • Experience of supporting the delivery of projects in the community sector, preferably EU-funded projects.
  • Experience and understanding of working with vulnerable communities particularly disadvantaged BAME women.
  • Experience of accurate record-keeping and filing, both electronic and paper.
  • Experience of using an accounting package preferably Sage.
  • Experience of dealing with sensitive or confidential information.
  • Ability to communicate effectively with service users, professionals and colleagues on the telephone and face to face.
  • Ability to prioritise and organise a busy workload.
  • Good standard of written and spoken English and the ability to write letters, emails and fill in forms accurately.
  • Good numeracy skills and the ability to manage petty cash.
  • Excellent IT skills, including Microsoft Office and databases.
  • Knowledge Knowledge of equal opportunities and its importance in the workplace.
  • Understanding of good practice in teamwork.
  • A commitment to occasional out of hours working at evenings and weekends.
  • A willingness to take on extra responsibilities and attend training in order to facilitate own personal development.