Vacancy Details

Hopscotch - HR Administrator: Part-Time

Job ref.: 0612
Job title: HR Administrator: Part-Time
Employer: Hopscotch
Job type: Contract
Pay: 23,122.00 per year
Date posted: 20/07/2020

Title of Job: Human Resources Administrator

Salary: HAWC Grade 22 - £23,122 (incl. ILW) pro rata

Hours of Work: 14 hours a week

Main Purpose of the Job

The purpose of this role is to provide an effective Human Resources function for the organisation. The post holder will be the first point of contact for job applicants and new employees and will work closely with managers and team leaders. They will deal with a range of HR functions to support the objectives of the organisation.

Duties and Key Responsibilities

  1. Ensure that new and existing staff have up to date and complete personnel files. Ensure that computerised personnel records match paper files.
  2. Maintain computerised recruitment records. Ensure that recruitment packs are prepared and mailed out, and received applications are collated and filed.
  3. Ensure that staff records are properly filed and holidays, sick leave and other leave are properly recorded.
  4. Be responsible for developing new timesheets for all staff at the start of each year and for new staff as and when they join the organisation.
  5. Support the development of Job Descriptions and Person Specifications for new posts
  6. Be involved in the recruitment process such as advertising, short listing candidates and inducting new employees, as well as maintaining the HR databases and electronic files.
  7. Arrange assessments for management positions, coordinating the timetable & arranging hospitality where necessary.
  8. Present the HR induction to new employees and act as the first point of contact to advise employees and managers on the requirements of the induction and probation procedures
  9. Support managers with investigations, and other formal processes such as disciplinary, capability and grievance processes. 
  10. Coordinate annual training programme for all employees in line with service requirements and within budget.
  11. To ensure that the centre is safe, clean and prepared for activities.
  12. Carry out a Health and Safety induction with new staff.
  13. Train as a First Aider and maintain qualifications by re-training at the required intervals.
  14. To open the centre in the morning and lock up at the end of the day, ensuring that the building is secure, operating the alarm system as necessary.

Required skills/experience:

  1. Experience of working in a highly pressurised and busy office environment.
  2. Experience of using Microsoft Office package and carrying out internet research
  3. Experience of taking appointments, accurate record keeping and filing, both electronic and paper.
  4. Experience of providing human resources support, including recruitment processes and maintaining staff records
  5. Experience of dealing with sensitive or confidential information
  6. Experience of organising formal meetings, events, workshops or group outings
  7. Ability to communicate effectively with service users, professionals and colleagues on the telephone and face to face.
  8. Ability to prioritise and organise a busy workload
  9. Good standard of written English and the ability to write letters, emails and fill in forms accurately.
  10. Ability to take accurate minutes
  11. Good numeracy skills and the ability to handle small amounts of cash
  12. Basic IT skills, including Microsoft Office and databases
  13. Knowledge of equal opportunities and its importance in the workplace.
  14. Understanding of good practice in teamwork
  15. A commitment to occasional out of hours working at evenings and weekends.
  16. A willingness to take on extra responsibilities and attend training in order to facilitate own personal development