Vacancy Details

Job Title: Finance Officer

Contract: Permanent

Hours: 15 hours per week (weekdays), term time only + 3 weeks

Location: King’s Cross Academy

Salary: £12,960

PURPOSE OF THE JOB:

● The finance officer will ensure there is accurate processing of all transactions for the Trust from initial order to payment.

● Follow systems and processes to keep accurate records of the schools’ finances

The finance officer will support the CFO and Head teacher to ensure the schools finance processes are robust and always followed.

KEY RESPONSIBILITIES:

Financial Management:

• Support the CFO and Head teacher to ensure the school finance processes are

robust and followed at all times.

• Accurately maintain financial records using Sage 200, google sheets, excel and

other financial systems.

• Processing orders accurately and efficiently, advising staff, dealing with any

returns, matching delivery notes and settling invoices.

• Ensuring budget holders adhere to the financial procedures at all times.

• Liaising with suppliers, reconciling statements and investigating and resolving

queries, quickly and accurately.

• Purchase Ledger- maintain supplier list, entry and allocation of invoices and

Payments.

• Sales Ledger – raise invoices, allocate income and credit control.

• Generating bacs payments and allocation of receipts.

• Expenses – processing staff expense claims.

• Maintain accurate records for trips and other ad hoc income.

• Regular reconciliation of sales and purchase ledger records.

• Filing and maintenance of all folders and files relevant to the job role.

• Reporting to and working with the CFO.

• Providing financial information when required by staff, governors and auditors.

Safeguarding:

● Work in line with statutory safeguarding guidance (e.g. Keeping Children

Safe in Education, Prevent) and our safeguarding and child protection policies.

● Promote the safeguarding of all pupils in the school in line with school policy and procedure.

Person Specification:

Qualifications & Training:

Essential:

• GCSE or equivalent level, including at least Grade 4 (previously Grade C) in English and Maths.

Desirable:

• Financial or accountancy qualification.

Experience

Essential:

• Previous financial experience and relevant training.
• Experience using finance packages and financial systems.

Desirable:

• Experience working within an educational or school setting.

Skills & Knowledge

Essential:

• Good numeracy and literacy skills.
• Strong organisational skills.
• Previous experience using a financial software package.
• Experience working with a purchase ledger.
• Knowledge and understanding of financial regulations.
• Knowledge of data-retention requirements.
• Understanding of VAT legislation.

Desirable:

• Knowledge or experience using Sage accounting software.

Should you require any special assistance with your application, please reach out to the Recruitment Account Manager Lee.